A commercial cleaning operations manager checks site details on her tablet in an office lobby

CRM for commercial cleaning

Quote by square footage and frequency. Bill every site.

A cleaning bid isn't a price. It's square footage times visits per week times how tough that particular lobby is. Coeffection carries that math from the walkthrough to the contract to the monthly invoice.

Sound familiar?

Bids live in a spreadsheet

Square footage, frequency, floor type, and labor hours get worked out in a spreadsheet, then the final number is pasted into a proposal. Change one input and you start over.

One client, many sites

A property group has twelve buildings, each with its own scope, contact, and checklist. A generic CRM sees one company and one deal.

Monthly billing is split by hand

One contract, many locations, one invoice someone splits up in a spreadsheet every month.

How Coeffection fits

One CRM you shape to the way you actually work.

Bids that do the math

Set up pricing formulas for square footage, frequency, and labor once. Change the visits per week and the price updates, with margin rules that catch a bid priced too low.

Every site is a record

Track each location as its own record, with its scope, contacts, checklists, and files, linked to the client that pays for it.

Recurring contracts, clearly tracked

Sell monthly cleaning contracts next to one-time deep cleans or floor work on the same quote, and see recurring revenue by client and by site.

Signed contracts flow to QuickBooks

When the client e-signs, the contract becomes an invoice in QuickBooks Online or NetSuite. No re-entry, no mismatched totals.

See it in action

Your work, set up the way you already run it.

Real screens from Coeffection, set up for a business like yours. The company and customers are made up; the product is not.

A commercial cleaning quote in Coeffection: nightly janitorial priced by square feet and visits per week, strip and wax, day porter hours, supplies, carpet extraction and a deep clean, with the internal margin — Nightly cleaning priced by square feet and visits per week, plus floor care, porter hours and supplies.

A commercial cleaning pipeline board: Inquiry, Walk-through, Bid Sent, Contract, Onboarding — Bids move from walk-through to onboarding on stages you name.

Integrations

Works with the tools you already use.

Coming in 2027SweptJanitorial ManagerJobber

Frequently asked

Can I price a bid by square footage and frequency?

Yes. Pricing formulas can use inputs like square footage, visits per week, and labor hours, so the quote recalculates as the scope changes.

Can one client have many locations?

Yes. Sites are their own records linked to the client account, each with its own scope, contacts, and files.

Does Coeffection handle staff scheduling or time clocks?

No. Coeffection covers selling and billing: bids, contracts, approvals, client communication, and invoicing. Keep your scheduling tool for crews.

Does it work with QuickBooks?

Yes. Coeffection connects to QuickBooks Online and NetSuite, and signed contracts become invoices there.

Build your next bid in minutes, not a spreadsheet.

Start a free 14-day trial and price one real walkthrough by footage and frequency.

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