An AV rental owner checks a gear list on his tablet in a warehouse of road cases and stage lights

CRM for AV & event rental

The gear list, the crew, and the truck, on one quote.

An event quote isn't a line item. It's eight moving lights, two techs, and a delivery window, all tied to a date that won't move. Coeffection keeps the whole job together from first inquiry to final invoice.

Sound familiar?

Quotes are built from memory

Gear, labor, delivery, and setup get pieced together from old quotes and spreadsheets. Every event starts from scratch.

The event date is just a note

A generic CRM tracks a close date, not the show date. Load-in, strike, and the client's timeline end up in email threads.

Discounts go out unchecked

A rush quote for a good client goes out at a price nobody signed off on, and you find out after the truck comes back.

How Coeffection fits

One CRM you shape to the way you actually work.

Gear, labor, and delivery together

Build quotes from your rental catalog with labor and delivery priced alongside, and let margin rules catch a quote discounted too far.

Every job tied to its event

Track each event as a record with its date, venue, contacts, and files, linked to the quote and the client, so the whole team works from the same details.

Approvals before it goes out

Big discounts or rush jobs can require a manager's sign-off before the quote is sent, with the reason recorded.

E-sign and invoice

Clients e-sign the quote, and it becomes an invoice in QuickBooks Online or NetSuite, so the amount billed matches the amount signed.

See it in action

Your work, set up the way you already run it.

Real screens from Coeffection, set up for a business like yours. The company and customers are made up; the product is not.

An AV rental quote in Coeffection for a dated event: moving-head lights, a line-array PA, a mixing console and an LED wall priced by days and day rate, plus crew and delivery, with the internal margin — Gear priced by days and day rate, with crew and delivery, all tied to the event.

An AV rental pipeline board: Inquiry, Quote Sent, Hold Date, Confirmed, Event Complete — Events move from inquiry to complete on stages you name.

Integrations

Works with the tools you already use.

Coming in 2027Current RMSFlex Rental SolutionsRentmanGoodshuffle Pro

Frequently asked

Does Coeffection track rental inventory availability?

Not as a dedicated inventory system. Coeffection is the CRM and quote-to-invoice side: inquiries, quotes, events, approvals, and invoicing. Many rental teams pair it with their inventory tool.

Can I tie a quote to a specific event date?

Yes. Events can be their own records with the date, venue, contacts, and files, linked to the quote and the client.

Can the client sign the quote online?

Yes. Quotes can be shared with the client and e-signed, and the signed version is kept on the record.

Does it connect to QuickBooks?

Yes. Coeffection connects to QuickBooks Online and NetSuite, and signed quotes become invoices there.

Quote your next event in one place.

Start a free 14-day trial and build one real event quote with gear, crew, and delivery on it.

No credit card14-day trialCancel anytime